How do you identify your keys?

Discussion in 'Property Management' started by Ace in the Hole, 5th Feb, 2020.

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  1. Ace in the Hole

    Ace in the Hole Well-Known Member

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    We have a property which will be handed over to a property manager soon, previously occupied by my mother.
    The issue is that there are a bunch of mixed keys for windows, sliding glass doors, front door handle & deadlock, garage door, letter box, cabin in back yards, etc....

    Does anybody have an easy way to label the keys to identify them when passing over to the real estate agent?

    All I can think of is initialing the keys with black texta, but are there any other ways that are effective?
     
  2. Scott No Mates

    Scott No Mates Well-Known Member

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    Get yourself a cheapie engraver like this - Linky or a heavier duty types like these - Kinky or Blinky

    If you don't fancy yourself as an engraver, try metal stamping: Plinky
     
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  3. Sackie

    Sackie Well-known cafe bum of the East Premium Member

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    Number the keys, then have a master sheet which has all the numbers corresponding to a description of what the key opens.
     
  4. Ace in the Hole

    Ace in the Hole Well-Known Member

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    Thanks.
    I'd probably do this with my own keys if required, but a bit time consuming.
    Once I've given them (identified) to the agent then it's up to them to deal with it.
     
  5. Westminster

    Westminster Tigress at Tiger Developments Business Member

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    I like to play guess the key and get them to insert in every lock :p

    But seriously I know what my PM does with them after I hand over a random bunch. They line them all up neatly take a photo or scan them then annotate the sheet with what they are so you can check that they were given keys, which goes where and that they are returned.
     
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  6. Ace in the Hole

    Ace in the Hole Well-Known Member

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    Thanks
    That could work, as long as nobody loses the master sheet.
    Would prefer a single stage process.

    edit - I think this is what Westminister was saying too, so it'sounds like the best way to go.
     
  7. Ace in the Hole

    Ace in the Hole Well-Known Member

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    I think I've seen this done with one of my agents in the past now that you mention it.
    It's probably the best method.
    So nothing to worry about then and let the agent deal with it I suppose.
     
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  8. wylie

    wylie Moderator Staff Member

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    My parents had a huge bunch of keys relating to their house, in a little tub, never used. They had window winder keys but they weren't used as nobody could fit in these small window openings. When we sold the house, I went to each window lock, tried every key on every lock. Threw out what didn't fit any lock.

    When I had removed everything that didn't fit any lock, I sorted out and kept one complete set, and that went on one keyring. Then put any other sets together, and anything missing would be the problem of the new owner who had one complete set. They could have cut extras to make a second complete set.

    And finally, I found the courage to throw out the container of all the spare keys that my mother had collected from the first rental they ever bought in 1975. Any key that was found was put into this box, not tagged, and as houses were sold or renovated, doors and locks changed, the keys just kept being added to the box... just in case.

    It was a PITA and so nice when we finally threw them all out a couple of years ago, when there was no chance we'd ever need any of them again.
     
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  9. TMNT

    TMNT Well-Known Member

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    Its no fun when your pm loses all your windows keys and then denys even having them in the first place.....
     
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  10. Scott No Mates

    Scott No Mates Well-Known Member

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    That's why you put all the keys on a page with identification details and get them to sign for the things (company stamp or business card + person receiving).

    No denying it then.
     
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  11. TMNT

    TMNT Well-Known Member

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    Near impossible to that when you're interstate:)

    Or when they keys are going from handyman/window company/previous agent to current agent
     
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  12. Propin

    Propin Well-Known Member

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    I used black permanent marker and it rubbed off.
     
  13. Scott No Mates

    Scott No Mates Well-Known Member

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    Are you sure that the key didn't come away from the ink? :oops:
     
  14. marmot

    marmot Well-Known Member

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    We done away with that madness years ago, six pack of locks from bunnings, all keyed alike, and got a locksmith to key alike house keys, half the keys then dissappeared and just engraved the remaing 4.
     
  15. Stoffo

    Stoffo Well-Known Member

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    I have a little engraving tool (240v)

    I also keep a complete set of keys locked in a safe (for when the tenant/agent loses some) and I never ever hand them over !

    I also had all door locks changed to the same years ago.

    Now I have just ONE key, my car key......
    Garage remote is in my car, and if I need to use a door I had them all changed to coded locks (no key) so If the kids sneak out the code gets changed :p
     
  16. Michael Mitchell

    Michael Mitchell Well-Known Member

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    In the most basic form, a simple key register works fine:

    upload_2020-2-5_18-9-11.png
     
  17. D.T.

    D.T. Specialist Property Manager Business Member

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    Get it re keyed down to a single key. Give PM 3 of them. Done.

    Alternatively, label them like this:
     

    Attached Files:

  18. Mel Morgan

    Mel Morgan Sydney Property Manager Business Member

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    I love it when properties have all the locks keyed alike. I'm about to install a new deadlock into one of the properties I manage, its about $25 to get a locksmith to key it to the other locks.

    Unfortunately it doesn't work for windows and mailboxes etc keys, but generally its easy enough to tell.
     
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  19. hobo

    hobo Well-Known Member

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    We key all locks alike wherever possible.

    Then I like to stamp them with identifying marks - eg B1W (Bedroom 1 window), FD (front door), FS (front screen) etc etc.
     
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  20. Tom Rivera

    Tom Rivera Property Manager Business Member

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    99% of Landlords will hand over the pile of keys with a smile and it's our job to figure it all out. Every now and then someone will hand me a huge pile of keys with big clunky tags attached to each one describing where they go... I actually find this less helpful, but I do appreciate being able to repurpose the tags once I get rid of them all.

    You definitely want to keep a copy of what you gave the agent, so they don't lose keys and claim they didn't have them (as per @TMNT , very common).

    If you want to do a labelled printout to assist us as well, that's greatly appreciated!
     
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The shift to the regions has been quite profound with Millennials and Gen X leading the way. It seems affordability, lifestyle, and working from home have been the key drivers from which these generations have been able to take most advantage.