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which online/cloud storage do you use for your IP records?

Discussion in 'General Property Chat' started by Eric Wu, 16th Dec, 2015.

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  1. Eric Wu

    Eric Wu Mortgage Broker Business Member

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    Hi guys

    with the growing size of IPs, I found it became increasing hard and inconvenience to use traditional data storage, like USBs, So I signed up with Google and started to use free Google Drive as my primary storage for IP records (statements, rental agreements,expenses, bills, invoices). BUT on the back of my mind, I am a bit sceptical of the security of the Cloud storage. Have spoken to Google, they were adamant it is 100% safe. they do not offer paid security service.

    what do you use? and good choice?
     
  2. Coota9

    Coota9 Well-Known Member Premium Member

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    I use Dropbox..
     
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  3. Jamie Moore

    Jamie Moore MORTGAGE BROKER - AUSTRALIA WIDE Business Member

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    Dropbox all the way - easy to use and access from all devices
     
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  4. HUGH72

    HUGH72 Well-Known Member

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    I've started to use Dropbox.
     
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  5. FireDragon

    FireDragon Well-Known Member

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    I use Google drive. While nothing is 100% secure, the 2 step verification is good enough for myself.
     
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  6. Eric Wu

    Eric Wu Mortgage Broker Business Member

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    Google drive is accessible by all devices as well, this is where the problem is, if you have an Android phone and registered with Google, when you unlock your phone, you are automatically on Drive, it is so easily mistakenly delete files.
     
  7. Mr Dabolina

    Mr Dabolina Well-Known Member

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    Dropbox for me.
     
  8. sydprop

    sydprop Active Member

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    Firstly, are you using MFA? Google 2-Step Verification

    Secondly, as steadyrich mentioned - you need a backup, even if it is just a copy on USB once a month :)
     
  9. Scott No Mates

    Scott No Mates Well-Known Member

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    We were using dropbox but when we had a massive failure - oops, they only work US hours. Just don't get a problem on Sunday as you'll be waiting until Tuesday to get the phone answered.
     
  10. wobbycarly

    wobbycarly Well-Known Member

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    Don't know if Google offers something similar, but for an extra fee, Dropbox keeps 12 months of document changes so you can roll back if necessary.

    What is Extended Version History? (Dropbox Help Center)

    It also has a "Deleted items" folder for that accidentally deleted file.
     
  11. Simon Hampel

    Simon Hampel Founder Staff Member

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    Google Drive for my business stuff
    Dropbox for personal and trust/IP stuff

    I have my entire local machine (including Google Drive and Dropbox files) backed up to my file server daily using Macrium Reflect.

    I have my data files (including Google Drive and Dropbox files) backed up to my local Crashplan server every 15 minutes.

    I have my data files (including Google Drive and Dropbox files) backed up to my Crashplan cloud account every hour.
     
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  12. dabbler

    dabbler Well-Known Member

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    use different acc......or keep a backup....
     
  13. Eric Wu

    Eric Wu Mortgage Broker Business Member

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    Thank you Simon.

    Will try Crashplan.
     
    Last edited by a moderator: 17th Dec, 2015
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  14. proper_noobie

    proper_noobie Well-Known Member

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    MEGA

    50Gb free and unlike most of the alternatives, it's secure.
     
  15. EN710

    EN710 Well-Known Member

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    Can't access drop box or Google drive at work so... But in general I use to either or both
     
  16. euro73

    euro73 Well-Known Member Business Member

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    I have 3 x NAS /external HD devices - one is a dual bay back up for my iMac. One is dual bay back up for my macbook and one is dual bay back up for my Toshiba.
    I also store everything ( and I mean everything, including media ) on Dropbox, which is cloud based. Dropbox is a fantastic tool.
    I also have each HD, each NAS/External HD and Dropbox backed up to CrashPlan as well - also an excellent tool.

    And for the old school, I also have detailed files for each property, stored in a filing cabinet

    Multiple layers of data protection.
     
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  17. HUGH72

    HUGH72 Well-Known Member

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    As well as Dropbox and hard drives I still have 3 filing cabinets.
     
  18. hammer

    hammer Well-Known Member

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    Data doesn't exist unless it is in 2 places at the same time....

    Anything with 2 step verification is probably safer than your PC at home....Google is a great choice.

    Also if security is a concern a Mac is a much more secure platform. Only because it is targeted less than windows systems...and the default settings are more restrictive.

    Windows can be secure too, you just have to know what you're doing.
     
  19. Davothegreat

    Davothegreat Well-Known Member

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    For all those championing Google for data storage, please be aware that my work is currently at war with them (soon to become a legal war at this rate) after they removed content from some of our users' Google Drives at Google's own discretion. When this happens you lose the data and the logs associated with uploading or sharing the data (ie it's like it never existed). We've been able to reproduce. Google so far has no answer.

    Bottom line - if you value your data, don't trust it to someone who openly interrogates it and will delete it at their discretion.
     
  20. See Change

    See Change Timing Lord Premium Member

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    Drop box .

    Used crash plan , but find drop box easier to access on a day to day basis .

    Cliff