Routine inspection

Discussion in 'Property Management' started by sparklestorm, 7th Dec, 2019.

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  1. sparklestorm

    sparklestorm Well-Known Member

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    Hi all,

    If your tenants requested a copy of the routine inspection you completed on the property, would be obliged to provide them with a copy?

    Also, Is 7 days' still required by law in Victoria, I have read it is 14 days' somewhere and I have always adhered to the 7 days'

    Thank you all in advance for your input
     
  2. Scott No Mates

    Scott No Mates Well-Known Member

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    There's no mandated requirement for mid-term inspections so it's only a courtesy to provide a copy to the tenant.

    Refer to VCAT information sheet for notices
     
  3. D.T.

    D.T. Specialist Property Manager Business Member

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    Not obliged to provide tenants with routine inspection reports.

    Some agencies do and some dont. I prefer not to, because
    1) owners are the ones paying us, they've commissioned the report so belongs to them
    2) may give tenants evidence for a future dispute

    Its easier and accomplishes the same thing, just to give tenants feedback on their inspection, eg great job, or clean xyz items better, etc
     
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  4. sparklestorm

    sparklestorm Well-Known Member

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    Thank you for that. I really appreciate your response. Do you generally give breaches if something isn't to the standard it should be or do you give warning and then breach? I was told off for giving a tenant a warning by the Landlord and should've just breached them. First time I heard that from a Landlord.
     
  5. Lil Skater

    Lil Skater Well-Known Member

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    Notice for Vic is no less than 24 hours and no more than 7 days - but when you adhere to this tenants get their knickers in a knot. I always give more (because then it’s by agreement) and if I have someone particularly difficult I will go the 24/7 rule instead - haven’t needed to do this in probably 4 years though.

    I also don’t provide routine reports as standard. The tenant knows how the property has been maintained and I’m under no obligation to provide it. When it’s been requested I will provide it.

    I tell tenants when something is not up to scratch, but it really depends on the issue as to whether it needs a breach notice and another inspection.

    Something I find some agents get confused by is that the property needs to be spotless. No, we are there to ensure the property is “reasonably” well maintained, but it doesn’t have to be a display home - we can’t tell someone how to live, unless their choices directly impact the property.
     
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  6. thatbum

    thatbum Well-Known Member

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    Agree with this 100%.

    For anyone landlord issuing breaches (and generally I'd advise against doing it), please make sure what you're basing it on actually falls within the definition of a breach.

    In my experience most breaches to do with cleanliness or damage do not. Especially from self managing landlords who almost always misunderstand the legal requirements.
     
  7. Mel Morgan

    Mel Morgan Sydney Property Manager Business Member

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    I think breaches are for things beyond resolution whereas cleaning can be easily discussed and hopefully the tenant didn't realise it was an issue and can improve.
     
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  8. Kelvin Cunnington

    Kelvin Cunnington Well-Known Member

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    Spent 2 hours tidying up the house, cleaning and vacuuming in preparation for the property we rent to be inspected by the P.M and L.L last Friday.
    Got the date wrong. It's this Friday.
    o_O
     
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  9. sparklestorm

    sparklestorm Well-Known Member

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    Thank you so much - that was really wonderful insight.
     
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  10. sparklestorm

    sparklestorm Well-Known Member

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    Thank you all for your perspectives. Really appreciated.
     
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  11. chooke

    chooke Well-Known Member

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    My PM gives us a choice whether to provide a copy to the tenant. I always do because it provides a comparison with the initial property condition report and thereafter it keeps us all on the same page throughout the lease by monitoring the upkeep against the original report. Providing the tenants are half reasonable (and most are) there are no arguments at the end of the lease.
     
  12. Michael Mitchell

    Michael Mitchell Well-Known Member

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    In QLD, no requirement, and I would never give the Tenant a copy of the RCR - that is between the Lessor and Agent, nothing to do with the Tenant.